Official State of Rhode Island website

Color scheme: Change the visual color theme between light or dark modes
Font size: Adjust the font size from the system default to a larger size
Line spacing: Adjust the space between lines of text from the system default to a larger size
Word spacing: Adjust the space between words from the system default to a larger size

State of Rhode Island Division of Taxation Department of Revenue

Withholding Tax Forms

In accordance with changes signed into law in June of 2022, a larger business registrant will be required to use electronic means to file returns and remit taxes to the State of Rhode Island for tax periods beginning on or after January 1, 2023. Visit our Electronic Filing Mandate page for more information on this requirement.

For those not subject to this electronic filing requirement:

All forms supplied by the Division of Taxation are in Adobe Acrobat (PDF) format
To have forms mailed to you, please call 401.574.8970
Withholding tax forms now contain a 1D barcode. Please use Microsoft Edge browser to get the best results when downloading a form. Firefox users will need to change their Portable Document Format to allow the use of Adobe Acrobat Reader.
Forms containing the 1D barcode should be completed by clicking on "Download" in order to open the fillable PDF. Next, enter your information on the the form itself and print out the completed form.

Unless noted otherwise, completed forms should be sent to:

Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908

Current Withholding Forms

Business Application and Registration Form Business Application and Registration Form PDF file, less than 1

WTM - monthly coupon ONLY USE FOR THE MONTHS OF JANUARY, FEBRUARY, APRIL, MAY, JULY, AUGUST, OCTOBER AND NOVEMBER. USE FORM RI-941 FOR THE QUARTER-ENDING MONTHS OF MARCH, JUNE, SEPTEMBER AND DECEMBER. PDF file, less than 1

RI-941 Employer’s Quarterly Tax Return and Reconciliation FOR USE BY WEEKLY, MONTHLY, AND QUARTERLY FILERS FOR QUARTERLY PERIODS STARTING 03/31/2020 PDF file, less than 1

RI-941 Instructions Instructions for Employer's Quarterly Tax Return and Reconciliation PDF file, less than 1

RI W-3 (2024) Transmittal of Wage and Tax Statements PDF file, less than 1

RI W-3 Instructions (2024) Transmittal of Wage and Tax Statements Instructions PDF file, less than 1

2024 Withholding Tax Payment Calendar 2024 Withholding Tax Payment Calendar PDF file, less than 1

RI W-4 (2025) Employee’s Withholding Allowance Certificate for 2025 PDF file, less than 1

2024 Rhode Island Withholding Tax Booklet PDF file, less than 1

2025 Rhode Island Withholding Tax Booklet 2025 Rhode Island Withholding Tax Booklet PDF file, less than 1

2025 Withholding Tax Due Date Calendar 2025 Withholding Tax Due Date Calendar PDF file, less than 1

Prior Year Withholding Forms

Prior Year Withholding Tax Forms

Prior Year

2023 Withholding Tax Payment Calendar 2023 Withholding Tax Payment Calendar PDF file, less than 1

RI-W3 (2022) Transmittal of Wage and Tax Statements PDF file, less than 1

RI W-3 (2023) Transmittal of Wage and Tax Statements PDF file, less than 1

RI W-3 Instructions (2023) Transmittal of Wage and Tax Statements Instructions PDF file, less than 1

RI W-4 (2024) Employee’s Withholding Allowance Certificate for 2024 PDF file, less than 1

Withholding Tax Tables Booklet (2022) Withholding Tax Tables Booklet for tax year 2022 PDF file, less than 1

2023 Rhode Island Withholding Tax Booklet 2023 Rhode Island Withholding Tax Booklet PDF file, less than 1

2023 RI-W4 RI-W4 for Tax Year 2023 PDF file, less than 1

Prior Year 941Q/WTQ Quarterly Withholding Return - ONLY FOR USE FOR PERIODS ON OR BEFORE 12/31/2019 PDF file, less than 1

RI-W3 (2021) RI-W3 Transmittal of Wage and Tax Statements PDF file, less than 1

W3 (2020) Employer's Reconciliation Return and Instructions - For tax year 2020 PDF file, less than 1

Prior Year W3 Reconciliation of Personal Income Tax Withheld - For tax years prior to 2020 PDF file, less than 1