NEW: Licensing and enforcement of ENDS products Licensing and enforcement of Electronic Nicotine-Delivery System (ENDS) products, also known as ecigarettes or vapes, are being transitioned to the Rhode Island Division of Taxation. For more information, please see the Division’s Notice and/or visit the ENDS tax webpage.
Withholding Tax Forms In accordance with changes signed into law in June of 2022, a larger business registrant will be required to use electronic means to file returns and remit taxes to the State of Rhode Island for tax periods beginning on or after January 1, 2023. Visit our Electronic Filing Mandate page for more information on this requirement. For those not subject to this electronic filing requirement: All forms supplied by the Division of Taxation are in Adobe Acrobat (PDF) format To have forms mailed to you, please call 401.574.8970 Withholding tax forms now contain a 1D barcode. Please use Microsoft Edge browser to get the best results when downloading a form. Firefox users will need to change their Portable Document Format to allow the use of Adobe Acrobat Reader. Forms containing the 1D barcode should be completed by clicking on "Download" in order to open the fillable PDF. Next, enter your information on the the form itself and print out the completed form. Unless noted otherwise, completed forms should be sent to: Rhode Island Division of Taxation One Capitol Hill Providence, RI 02908 Current Withholding Forms Business Application and Registration Form Business Application and Registration Form PDF file, about 2mbmegabytes WTM - monthly coupon ONLY USE FOR THE MONTHS OF JANUARY, FEBRUARY, APRIL, MAY, JULY, AUGUST, OCTOBER AND NOVEMBER. USE FORM RI-941 FOR THE QUARTER-ENDING MONTHS OF MARCH, JUNE, SEPTEMBER AND DECEMBER. PDF file, less than 1mbmegabytes RI-941 Employer’s Quarterly Tax Return and Reconciliation FOR USE BY WEEKLY, MONTHLY, AND QUARTERLY FILERS FOR QUARTERLY PERIODS STARTING 03/31/2020 PDF file, less than 1mbmegabytes RI-941 Instructions Instructions for Employer's Quarterly Tax Return and Reconciliation PDF file, less than 1mbmegabytes 2023 Withholding Tax Payment Calendar 2023 Withholding Tax Payment Calendar PDF file, less than 1mbmegabytes RI W-3 (2023) Transmittal of Wage and Tax Statements PDF file, less than 1mbmegabytes RI W-3 Instructions (2023) Transmittal of Wage and Tax Statements Instructions PDF file, less than 1mbmegabytes 2024 Withholding Tax Payment Calendar 2024 Withholding Tax Payment Calendar PDF file, less than 1mbmegabytes RI W-4 (2024) Employee’s Withholding Allowance Certificate for 2024 PDF file, less than 1mbmegabytes 2024 Rhode Island Withholding Tax Booklet PDF file, less than 1mbmegabytes Requirements for Annual 1099 Filing Requirements for Filing 1099 Informational Returns PDF file, less than 1mbmegabytes Requirements for Annual W2/W3 Filing W-2, 1099 and Magnetic Media Filing Requirements PDF file, less than 1mbmegabytes Prior Year Withholding Forms Prior Year Withholding Tax Forms Prior Year RI-W3 (2022) Transmittal of Wage and Tax Statements PDF file, less than 1mbmegabytes Withholding Tax Tables Booklet (2022) Withholding Tax Tables Booklet for tax year 2022 PDF file, less than 1mbmegabytes 2023 Rhode Island Withholding Tax Booklet 2023 Rhode Island Withholding Tax Booklet PDF file, less than 1mbmegabytes 2023 RI-W4 RI-W4 for Tax Year 2023 PDF file, less than 1mbmegabytes Prior Year 941Q/WTQ Quarterly Withholding Return - ONLY FOR USE FOR PERIODS ON OR BEFORE 12/31/2019 PDF file, less than 1mbmegabytes RI-W3 (2021) RI-W3 Transmittal of Wage and Tax Statements PDF file, less than 1mbmegabytes W3 (2020) Employer's Reconciliation Return and Instructions - For tax year 2020 PDF file, less than 1mbmegabytes Prior Year W3 Reconciliation of Personal Income Tax Withheld - For tax years prior to 2020 PDF file, less than 1mbmegabytes
Business Application and Registration Form Business Application and Registration Form PDF file, about 2mbmegabytes
WTM - monthly coupon ONLY USE FOR THE MONTHS OF JANUARY, FEBRUARY, APRIL, MAY, JULY, AUGUST, OCTOBER AND NOVEMBER. USE FORM RI-941 FOR THE QUARTER-ENDING MONTHS OF MARCH, JUNE, SEPTEMBER AND DECEMBER. PDF file, less than 1mbmegabytes
RI-941 Employer’s Quarterly Tax Return and Reconciliation FOR USE BY WEEKLY, MONTHLY, AND QUARTERLY FILERS FOR QUARTERLY PERIODS STARTING 03/31/2020 PDF file, less than 1mbmegabytes
RI-941 Instructions Instructions for Employer's Quarterly Tax Return and Reconciliation PDF file, less than 1mbmegabytes
2023 Withholding Tax Payment Calendar 2023 Withholding Tax Payment Calendar PDF file, less than 1mbmegabytes
RI W-3 Instructions (2023) Transmittal of Wage and Tax Statements Instructions PDF file, less than 1mbmegabytes
2024 Withholding Tax Payment Calendar 2024 Withholding Tax Payment Calendar PDF file, less than 1mbmegabytes
Requirements for Annual 1099 Filing Requirements for Filing 1099 Informational Returns PDF file, less than 1mbmegabytes
Requirements for Annual W2/W3 Filing W-2, 1099 and Magnetic Media Filing Requirements PDF file, less than 1mbmegabytes
Withholding Tax Tables Booklet (2022) Withholding Tax Tables Booklet for tax year 2022 PDF file, less than 1mbmegabytes
2023 Rhode Island Withholding Tax Booklet 2023 Rhode Island Withholding Tax Booklet PDF file, less than 1mbmegabytes
Prior Year 941Q/WTQ Quarterly Withholding Return - ONLY FOR USE FOR PERIODS ON OR BEFORE 12/31/2019 PDF file, less than 1mbmegabytes
W3 (2020) Employer's Reconciliation Return and Instructions - For tax year 2020 PDF file, less than 1mbmegabytes
Prior Year W3 Reconciliation of Personal Income Tax Withheld - For tax years prior to 2020 PDF file, less than 1mbmegabytes